Case Study: Transforming Inventory Control for Jarvis Cosmetic Developments with a Bespoke ERP System

Who Is The Client?

Jarvis Cosmetic Developments is a well-established UK-based company specialising in skincare and haircare cosmetics development. With a laboratory located just outside Ipswich, they offer a comprehensive suite of services, including consultancy, product formulation, testing, and full-scale cosmetic manufacturing. Their team of expert chemists works closely with both emerging and established businesses to create bespoke cosmetic products that align with current trends and adhere to regulatory standards.

With decades of industry experience, Jarvis has built a reputation for innovation and excellence, making them a trusted name in cosmetic product development. Their commitment to quality and continuous improvement has helped numerous brands bring their visions to life with expertly formulated, high-performing products. 

What Was The Problem?

Jarvis relied on an outdated inventory control and manufacturing database system that no longer met the evolving needs of their business. The ageing system lacked automation, was cumbersome to navigate, and was no longer efficient in streamlining their operations. 

Concerns grew over the system’s limitations, as it failed to keep pace with the company's increasing demand for scalability and efficiency. Without a modern solution, they risked inefficiencies in production, difficulties in inventory tracking, and delays in decision-making due to inadequate data insights. The business needed a solution that would not only replace the existing system but also future-proof their operations. 

What Was Our Solution?

To address these challenges, we designed and developed a fully bespoke, cloud-based platform tailored to Jarvis’s needs. This modern system was built with scalability, flexibility, and high performance in mind, ensuring that it could support their business both now and in the future. 

Key enhancements included: 

• Streamlined Stock Management: We introduced a clear separation in the stock management section, distinguishing between "raw materials" and "finished products" for improved inventory tracking. 

• Formulation Management: A new formulations list screen was created, providing better oversight of product development and enabling seamless updates. 

• Enhanced User Experience: The new system delivers a slick and intuitive interface, making it easier for staff to navigate and work with data on a daily basis. 

• Scalability and Future Growth: The system was designed to evolve alongside the business, with additional phases planned to extend its capabilities across more departments and processes. 

With this solution, we provided Jarvis with a future-proof, efficient, and easy-to-use platform that significantly improved their operational workflows. 

What Was The Result?

The new system has had a transformative impact on Jarvis Cosmetic Developments, delivering tangible improvements in efficiency and productivity. Key benefits include: 

• Enhanced Efficiency and Productivity: Workflows are now streamlined, allowing staff to focus on core tasks rather than manual data entry and inventory management. 

• Real-Time Data Insights: Decision-makers now have access to real-time data, enabling them to identify bottlenecks, predict trends, and proactively manage resources. 

• Cloud-Based Accessibility: All essential company information is securely stored in one centralised location, facilitating seamless collaboration among teams, regardless of their location. 

• Scalability for Future Growth: The system’s flexible design ensures it can easily adapt to business growth and changing operational demands. 

The success of this project highlights our commitment to delivering tailored digital solutions that drive efficiency, innovation, and growth for our clients. We look forward to continuing our partnership with Jarvis Cosmetic Developments and supporting their ongoing expansion.

Is Your ERP System Ready For A Refresh?

If your business or organisation is in need of a software update, contact us today to learn how we can help modernise your communication and stock management systems. 

Based in East Anglia, we work with SMEs to improve efficiency and reduce operating costs. Book your free consultation today for a free systems review.